{"id":179267,"date":"2022-10-21T15:51:17","date_gmt":"2022-10-21T19:51:17","guid":{"rendered":"https:\/\/publishpress.com\/?post_type=epkb_post_type_1&#038;p=179267"},"modified":"2023-05-02T09:07:32","modified_gmt":"2023-05-02T13:07:32","password":"","slug":"checkboxes","status":"publish","type":"docs","link":"https:\/\/publishpress.com\/knowledge-base\/checkboxes\/","title":{"rendered":"How to Use the Checkboxes in PublishPress Capabilities"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">The <a href=\"https:\/\/publishpress.com\/links\/capabilities\" class=\"tinypress-autolink\" title=\"PublishPress Capabilities\">PublishPress Capabilities<\/a> plugin uses checkboxes to control access to different features and screens in the WordPress admin area.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity is-style-wide\">\n\n\n\n<h2 class=\"wp-block-heading advgb-dyn-9c7b1c94\" id=\"h-the-capabilities-screen\">The Capabilities screen<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The &#8220;Capabilities&#8221; screen provides three types of checkbox for each option. Every time you click on an option, it will cycle between these three types.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Check mark<\/strong>: Capability granted.<\/li>\n\n\n\n<li><strong>Blank<\/strong>: Capability not granted or denied.<\/li>\n\n\n\n<li><strong>X mark<\/strong>: Capability denied, even if granted by another role. This means that if a user is placed in two roles, they will more restrictive role will control their access.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"660\" height=\"712\" src=\"https:\/\/publishpress.com\/wp-content\/uploads\/2023\/05\/how-to-use-capabilities.png\" alt=\"\" class=\"wp-image-214519\" srcset=\"https:\/\/publishpress.com\/wp-content\/uploads\/2023\/05\/how-to-use-capabilities.png 660w, https:\/\/publishpress.com\/wp-content\/uploads\/2023\/05\/how-to-use-capabilities-278x300.png 278w, https:\/\/publishpress.com\/wp-content\/uploads\/2023\/05\/how-to-use-capabilities-360x388.png 360w\" sizes=\"auto, (max-width: 660px) 100vw, 660px\" \/><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\">In the screenshot below, you can see all the choices.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"298\" src=\"https:\/\/publishpress.com\/wp-content\/uploads\/2022\/10\/three-capabilities-choices-1024x298.png\" alt=\"\" class=\"wp-image-179299\" srcset=\"https:\/\/publishpress.com\/wp-content\/uploads\/2022\/10\/three-capabilities-choices-1024x298.png 1024w, https:\/\/publishpress.com\/wp-content\/uploads\/2022\/10\/three-capabilities-choices-300x87.png 300w, https:\/\/publishpress.com\/wp-content\/uploads\/2022\/10\/three-capabilities-choices-768x224.png 768w, https:\/\/publishpress.com\/wp-content\/uploads\/2022\/10\/three-capabilities-choices-1536x448.png 1536w, https:\/\/publishpress.com\/wp-content\/uploads\/2022\/10\/three-capabilities-choices.png 1860w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity is-style-wide\">\n\n\n\n<h2 class=\"wp-block-heading advgb-dyn-98dbad0a\">The Editor Features, Admin Features, Admin Menus, and Nav Menus screens<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">These four screens provide two types of checkbox for each option:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Blank<\/strong>: No change.<\/li>\n\n\n\n<li><strong>X mark<\/strong>: Capability denied.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/publishpress.com\/wp-content\/uploads\/2023\/05\/how-to-use-editor-feature.png\" alt=\"\" class=\"wp-image-214520\" width=\"512\" height=\"360\" srcset=\"https:\/\/publishpress.com\/wp-content\/uploads\/2023\/05\/how-to-use-editor-feature.png 682w, https:\/\/publishpress.com\/wp-content\/uploads\/2023\/05\/how-to-use-editor-feature-300x211.png 300w, https:\/\/publishpress.com\/wp-content\/uploads\/2023\/05\/how-to-use-editor-feature-360x253.png 360w\" sizes=\"auto, (max-width: 512px) 100vw, 512px\" \/><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\">This is a different approach from the &#8220;Capabilities&#8221; screen described above. From these four screens, it is not possible to grant access to features. It is only possible deny access.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you want to upgrade a user account and provide access to more features, there are at least two approaches we recommend:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Move them a user role with more capabilities.<\/li>\n\n\n\n<li>Go to the &#8220;Capabilities&#8221; screen and grant more capabilities to their user role.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">There are other approaches available too. However, our recommendation is this: <\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>It is easier to downgrade a user role than to upgrade it<\/strong>. <strong>Start by granting a user role access to all the features they need<\/strong>.<strong> Then use tools such as &#8220;Editor Features&#8221; and &#8220;Admin Features&#8221; to remove unwanted access.<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The <a href=\"https:\/\/publishpress.com\/links\/capabilities\" class=\"tinypress-autolink\" title=\"PublishPress Capabilities\">PublishPress Capabilities<\/a> plugin uses checkboxes to control access to different features and screens in the WordPress admin area. The Capabilities screen The \u201cCapabilities\u201d screen provides three types of checkbox for each option. Every time you click on an option, it will cycle between these three types. In the screenshot below, you can see all&#8230;<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"_seopress_titles_title":"","_seopress_titles_desc":"The PublishPress Capabilities plugin uses checkboxes to control access to different features and screens in the WordPress admin area.","_seopress_robots_index":"","_seopress_robots_follow":"","_seopress_robots_imageindex":"","_seopress_robots_snippet":"","_seopress_robots_primary_cat":"","_seopress_robots_breadcrumbs":"","_seopress_robots_freeze_modified_date":"","_seopress_robots_custom_modified_date":"","_seopress_robots_canonical":"","_seopress_social_fb_title":"","_seopress_social_fb_desc":"","_seopress_social_fb_img":"","_seopress_social_fb_img_attachment_id":0,"_seopress_social_fb_img_width":0,"_seopress_social_fb_img_height":0,"_seopress_social_twitter_title":"","_seopress_social_twitter_desc":"","_seopress_social_twitter_img":"","_seopress_social_twitter_img_attachment_id":0,"_seopress_social_twitter_img_width":0,"_seopress_social_twitter_img_height":0,"_seopress_redirections_value":"","_seopress_redirections_enabled":"","_seopress_redirections_enabled_regex":"","_seopress_redirections_logged_status":"","_seopress_redirections_param":"","_seopress_redirections_type":0,"_seopress_analysis_target_kw":"","_seopress_news_disabled":"","_seopress_video_disabled":"","_seopress_video":[],"_seopress_pro_schemas_manual":[],"_seopress_pro_rich_snippets_disable_all":"","_seopress_pro_rich_snippets_disable":[],"_seopress_pro_schemas":[],"sig_custom_text":"","sig_image_type":"featured-image","sig_custom_image":0,"sig_is_disabled":false,"advgb_blocks_editor_width":"","advgb_blocks_columns_visual_guide":"","_kad_post_transparent":"","_kad_post_title":"","_kad_post_layout":"","_kad_post_sidebar_id":"","_kad_post_content_style":"","_kad_post_vertical_padding":"","_kad_post_feature":"","_kad_post_feature_position":"","_kad_post_header":false,"_kad_post_footer":false,"_kad_post_classname":"","footnotes":""},"doc_category":[7980],"doc_tag":[],"class_list":["post-179267","docs","type-docs","status-publish","hentry","doc_category-getting-started-cme"],"year_month":"2026-07","word_count":249,"total_views":"2935","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Steve Burge","author_nicename":"steve","author_url":"https:\/\/publishpress.com\/author\/steve\/"},"doc_category_info":[{"term_name":"Getting Started","term_url":"https:\/\/publishpress.com\/docs-category\/getting-started-cme\/"}],"doc_tag_info":[],"featured_img":false,"coauthors":[{"link":"https:\/\/publishpress.com\/author\/steve\/","display_name":"Steve Burge"}],"author_meta":{"author_link":"https:\/\/publishpress.com\/author\/steve\/","display_name":"Steve Burge"},"relative_dates":{"created":"Posted 4 years ago","modified":"Updated 3 years ago"},"absolute_dates":{"created":"Posted on October 21, 2022","modified":"Updated on May 2, 2023"},"absolute_dates_time":{"created":"Posted on October 21, 2022 3:51 pm","modified":"Updated on May 2, 2023 9:07 am"},"featured_img_caption":"","tax_additional":{"doc_category":{"linked":["<a href=\"https:\/\/publishpress.com\/docs-category\/getting-started-cme\/\" class=\"advgb-post-tax-term\">Getting Started<\/a>"],"unlinked":["<span class=\"advgb-post-tax-term\">Getting Started<\/span>"],"slug":"doc_category","name":"Docs Categories"},"doc_tag":{"linked":[],"unlinked":[],"slug":"doc_tag","name":"Docs Tags"}},"series_order":"","knowledge_base_info":[],"knowledge_base_slug":[],"_links":{"self":[{"href":"https:\/\/publishpress.com\/wp-json\/wp\/v2\/docs\/179267","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/publishpress.com\/wp-json\/wp\/v2\/docs"}],"about":[{"href":"https:\/\/publishpress.com\/wp-json\/wp\/v2\/types\/docs"}],"author":[{"embeddable":true,"href":"https:\/\/publishpress.com\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/publishpress.com\/wp-json\/wp\/v2\/comments?post=179267"}],"version-history":[{"count":5,"href":"https:\/\/publishpress.com\/wp-json\/wp\/v2\/docs\/179267\/revisions"}],"predecessor-version":[{"id":214521,"href":"https:\/\/publishpress.com\/wp-json\/wp\/v2\/docs\/179267\/revisions\/214521"}],"wp:attachment":[{"href":"https:\/\/publishpress.com\/wp-json\/wp\/v2\/media?parent=179267"}],"wp:term":[{"taxonomy":"doc_category","embeddable":true,"href":"https:\/\/publishpress.com\/wp-json\/wp\/v2\/doc_category?post=179267"},{"taxonomy":"doc_tag","embeddable":true,"href":"https:\/\/publishpress.com\/wp-json\/wp\/v2\/doc_tag?post=179267"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}