B2B purchase order approval flow (employee → admin) in Shopify Grow plan

Neil31
Sat, 25 Apr 2026 02:19:16 +0000
Shopify Discussion

Hello everyone,

I’m currently working on a B2B setup using Shopify (Grow plan), and I’m trying to implement a structured order approval workflow.

Our requirement is:

A company’s employee (or purchaser) can place an order or submit a purchase order (PO)

The order should not be finalized immediately

Instead, it should go to their admin/supervisor for approval

Only after approval should the order be confirmed and visible to us for fulfillment/processing

At the moment, Shopify seems to process orders instantly, and I’m not seeing a built-in way to add this approval step in the flow.

Has anyone implemented something similar?

Are there recommended apps or approaches for this?

Or is this only possible via custom development (e.g., Shopify Functions, apps, or external systems)?

Any guidance or best practices would really help. Thanks in advance!

2 posts - 2 participants